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Shared Responsibility for Infractions

Students and organizations may be held responsible for the conduct of their guests while on CWI premises, at CWI-sponsored or supervised activities, and at functions sponsored by any registered student organization. 

Organizational Responsibility 

A complaint may be filed against an organization under the Student Conduct Code. An organization and its members may be held collectively and individually responsible for violations of the Code. Please refer to 2.10. Offenses Related to Student Organizations for more information. 

The Office of Student Engagement may put an organization on hold, or place into inactive status for a determined length of time, based on repeated infractions such as mismanagement of funds, misrepresentation of the organization, or any policies or procedures applicable to Recognized Clubs & Organizations. 

Specified responsibilities for all Club officers

• Comply with all rules and regulations as found in the Student Organization Handbook, this manual and other information provided by Ä¢¹½ÊÓƵÍø (CWI).
• Represent the student organization as elected officers of the said student organization in all matters pertaining to communication and dissemination of information amongst CWI, vendors, and the student organization.
• Prohibit members from practicing any physical or psychological hazing, illegal activity, and violations of college policy.
• Adhere to the purpose of your organization as stated in the constitution.
• Practice fiscal responsibility and an ethical use of state resources.
• Maintain close communication with your advisor, keeping them informed of organization progress towards its goals and objectives, as well as reporting any dangerous or prohibited activities engaged in by anyone associated with the organization.
• Maintain communication with CWI by keeping the Office of Student Engagement informed of planned activities and any potential problems or violations.

Types of Infractions:

Potential infractions fall under three categories*: 

Student Violations: One or more students violate community standards and expectations. All students will be held accountable to the Code of Student Conduct. Anyone in violation of the Code of Student Conduct will be referred to Student Conduct for resolution of the case. 

Club  or  Organizational  Violations: A  club  or  organization is  in  violation  of  standards or procedures. Clubs and Organizations are required to meet the unique responsibilities required of all clubs & organizations in order to uphold the safety and enrichment experience of CWI Students. A club or organization in violation of their requirements will be referred to Student Engagement for resolution of the case. 

Advisor Violations:  An advisor fails to adhere to procedures or abuses their position of authority. Advisors are required to attend a club orientation session to learn proper processes and procedures that are to be used during their tenure as an Advisor. Should advisors violate their commitment to the club or organizations, they may be removed from the position of Advisor and/or they may be referred to Human Resources for further investigation of the case. 

*As each infraction and category is unique, each is subject to its own unique set of standards and potential sanctions.

Violations

Potential Violations include: 

1. Unaccounted funds (deposits, withdrawals, transactions)
2. Failure to file required paperwork by specified deadlines
3. Absence from meetings and/or trainings
4. Off-site bank accounts
5. Off-site withholding of funds
6. Failure to provide receipts or other financial records
7. Violating the Code of Conduct or violating local, state, federal laws
8. Flagrant disregard for processes and procedures
9. Abusing a position of power
    

Sanctions

Potential Sanctions include: 

1. Probationary Status
2. Repaying debt on outstanding balances
3. Censure
4. Restitution for damages incurred
5. Preventing access to funds
6. Loss of privileges
7. Inactive status OR loss of college recognition
8. Referral of the case to the Office of Student Conduct and/or local authorities
9. Referral of the case to the Dean (for Advisors)
10. Removal of the Officer or Advisor from their position
11. Please note that this list is not exhaustive. All sanctions and other repercussions for violations are at the discretion of the Office of Student Engagement.

Reporting Concerns

Student Engagement may not be aware a problem exists unless you notify us. For that reason, we have formalized a process for reporting issues of concern. Any student, staff, or faculty may file a complaint. 

If the complaint is regarding an Advisor, Club, or Organization, the issue should be reported to Student Engagement at clubs@cwi.edu. If you believe that you concern is in regard to a  violation of the Student Code of Conduct, the issue should be reported to the Student Conduct through the . 

While all complaints will be investigated, the Ä¢¹½ÊÓƵÍø is committed to protecting the privacy of all students and, for that reason, the outcome of the investigation will remain confidential. 

For detailed information regarding the processes and procedures used to investigate complaints, please refer to the Code of Conduct or contact Student Conduct directly at conduct@cwi.edu. You can find more information on student conduct in the Student Handbook.