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5A. Course Planning

1. Course Objectives

In initially planning a course, faculty must use established course objectives and outcomes assessment tools listed in the curriculum guide stating what the students will know or be able to do as a result of the course. The objectives should be specific enough to be clearly understood. Course objectives must be approved by the Curriculum Committee.

2. Syllabus

A syllabus that follows the current syllabus template must exist for each course. A copy of each course syllabus must be submitted to the department at the beginning of each semester. The syllabus must be posted on the individual course learning management system site. The Center for Teaching and Learning will provide an approved syllabus template at the start of each semester. All information marked as “required” must be included in the course syllabus.

3. Textbooks

Each department is responsible for the process of ordering textbooks and other classroom supplies. Prior to the first class, all faculty will be provided with texts and supplies from their department.

4. Learning Management System

Prior to the first day of class, individual faculty will establish an online learning management system site that meets the current minimum requirements established by the Center for Teaching and Learning for each class taught. The Center for Teaching and Learning provides assistance to help faculty construct and manage their course site(s).

5. Class meetings

Faculty should be prepared to use the entire instructional period.

5B. Classroom Scheduling

Master scheduling at the college is coordinated by CWI’s instructional administration. Classes are to meet in assigned rooms at assigned times. Faculty should not permanently change classrooms or meeting times without the approval of their direct supervisor.

The room assignment for each class is listed in the class schedule.

5C. Course Changes and Withdrawals

For detailed instructions on how to manage course changes and withdrawals, see communication from the registrar’s office at the beginning of each semester and the on Dropping/Withdrawing from Courses.

5D. Canceled Courses

The College reserves the right to cancel courses that do not meet the minimum enrollment criteria. If the course is canceled, a college representative will inform the students and faculty, and student registration fees will be refunded.

5E. Course Modalities

The Ä¢¹½ÊÓƵÍø offers courses in the following course modalities:

1. In Person: Courses are offered in-person at regularly designated meeting times in a physical classroom environment. Students will experience face-to-face learning, during regularly scheduled meeting times. In-Person sections are designated with a section number only (e.g. ENGL-101-001).
2. Online (asynchronous): Courses are offered entirely online through technology with no designated meeting times. Students will work independently to complete learning activities, assignments, and meet deadlines determined by the instructor. Online courses are facilitated through technology by instructors to engage students in the class. Online sections are designated with a "W" at the end of a section number (e.g. ENGL-101-001W).
3. Hybrid: Courses are offered by combining in-person learning and online learning. Students are able to experience in-person courses at designated meeting times, while part of the course is delivered through online technology. Note: The number of scheduled in-person meetings are reduced due to the addition of online. Hybrid sections are designated with an "H" at the end of a section number (e.g. ENGL-101-001H).
4. Remote (synchronous online): Courses are offered entirely online through technology with designated meeting times. Students who prefer class at a regularly scheduled time with instructor led, real time instruction via technology (e.g. Teams, Zoom, Collaborate, etc.), like this style. Students log in at the same time each class time. Note: The frequency of designated meeting times varies by course. Remote sections are designated with an “R” at the end of a section number (e.g. ENGL-101- 001R).
5. Hyflex: Courses are offered with added flexibility allowing students to choose between in- person or virtual (remote or online as designated by the class schedule). Students are able to attend class in-person or virtually. Virtual may be remote (designated meeting times) or online. Hyflex enables students to participate in class, in-person or virtually, without sacrificing learning outcomes. Note: For those students that choose the virtual option, they will refer to the class schedule to determine if it is remote or online. The frequency of designated meeting times may vary by course. HyFlex sections are designated with an "F" at the end of a section number (e.g. ENGL-101-001F).

5F. Center for Teaching and Learning

All Ä¢¹½ÊÓƵÍø faculty have access to instructional support through the college’s Center for Teaching and Learning (CTL). The CTL organization should be available for all faculty under “My Organizations” in Blackboard. The Center for Teaching and Learning offers a range of activities to assist faculty in becoming better teaching professionals. Their mission is to improve the classroom experience for faculty and students through tools, training and technology designed to create a team of faculty learners and experts.

Faculty should consult with their direct supervisors regarding any required CTL training, which may include Faculty Foundations and online/hybrid certification. Faculty training records of CTL courses and trainings are available in the CTL Blackboard Site under the “CTL Training Record” link.

5G. Library Services

Refer to INST 110 - Library Services in the CWI Policies and Procedures Manual.

The CWI Library provides research instruction in support of the Ä¢¹½ÊÓƵÍø's Mission and Vision for excellence in learning. Their instruction sessions are offered to all students and faculty at CWI with the goal that our patrons can learn to locate, analyze, and think critically about information. For more information about requesting tailored library instruction for a specific course, see .

5H. Office Assignments

Limited office space available necessitates sharing offices. Faculty office space is arranged by the Instructional Deans in conference with the Building Administrators. Adjunct workspaces are available in each building and may be scheduled at the beginning of each semester.

5I. Teaching Schedules

Each semester, teaching schedules are decided cooperatively by the faculty member, department chair, and dean based on student enrollment, the demand for classes, and faculty availability. In order to ensure full teaching load requirements are met, full-time faculty course loads are scheduled prior to adjunct faculty scheduling.

5J. Course Attendance Reporting

Student Services makes official rosters for courses available to faculty via myCWI. Attendance must be reported each week until the census date. All attending students after the census date should be enrolled in the course. Instructors may permit guests in the classroom.

Any registered student who wishes to add another course must follow CWI procedures. Students are responsible for adding or dropping courses. Faculty should drop a student who has not met attendance requirements during the attendance verification period at the beginning of each semester. The registrar will communicate instructions for reporting student attendance.

5K. Classroom Environment

Faculty are responsible for establishing a positive learning environment by having well-planned and integrated lessons, considering student problems and questions, being available to help students, creating and maintaining a safe and civil classroom environment, and communicating clear expectations. Safety and civility standards are discussed in the civility statement in the Syllabus Template and the Student Handbook.

In order to protect the learning environment, faculty may contact campus security to facilitate the removal of an excessively disruptive student for a single class period. Removal of student must be reported in an

Faculty are also expected to maintain an online presence through a course learning management system site.

5L. Academic Advising

Faculty may use these forms to report concerns about students.

•  are helpful when a student may be struggling with attendance, grades are declining, or may need additional support in major exploration, etc. Advising referrals will be forwarded to the student's Student Success Advisor. They will reach out and offer support.
•  is used to inform CWI when a student may not be able to attend class for unexpected and emergency related situations such as hospitalization, incarceration, deployment, etc. The Dean of Students will review these forms and direct to the appropriate campus resource for on- going support.
•  are helpful when a student may have extenuating circumstances impeding their ability to be successful in the classroom. Examples include, but are not limited to housing or food insecurities, financial concerns, health and well-being. CARE referrals are reviewed and routed to the appropriate CARE team member who will outreach to the student to identify support and resources.
•  is used to alert the CARE team of when a student may need support under Title IX for their pregnancy, adoption, surrogacy, loss of baby/child, or when a parent has a child with significant needs due to illness. Students may qualify for certain reasonable accommodations to help them succeed while pregnant, supporting someone who is pregnant, or parenting.
•  is used to notify CWI if a student passes away. Upon receipt, CWI will provide outreach and support to families regarding the student's enrollment at CWI.

5M. Reporting Student Conduct

Faculty are responsible for reporting violations of the CWI Code of Conduct, syllabi, program guidelines, and any other applicable policies and procedures. If it unclear whether or not a behavior was a violation or needs to be reported, contact the Academic Integrity Committee. If a behavior resulted in a sanction or consequence, it is a violation that must be reported.

Reporting violations serves two functions. First, reporting helps the college ensure students have due process and protects the rights of both students and employees. Second, reporting helps the college watch for and act on repeated or escalating behavior.

Below are the following types of violations and links to the reporting forms.

•  is reported when there is a concern of academic integrity such as cheating, plagiarism, and minor disruptions in the classroom. Faculty are asked to resolve low level academic concerns and report the outcome in the Academic Misconduct form. The Academic Integrity Committee Chair will follow up with a formal letter to the involved student(s). This affirms we are providing appropriate due process for students. For multiple violations of the same type, or levels of academic violations that are moderate to severe, a report should be filed, and the Academic Integrity Committee will handle the case.
•  is reported when there is a concern of an alleged policy violation due to behaviors that are not in line with our Student Code of Conduct. Student Conduct can occur in and out of the classroom.
•  allegations involve incidents where discrimination may have occurred. All CWI employees are responsible reporters when it involves allegations pertaining to Title IX. By completing the Title IX and Respectful Community form, you uphold your reporting responsibilities. The form is routed to our Title IX Coordinator and Deputies who will work with the student(s) to provide resources and work to stop the behavior from occurring again. Reporting Title IX does not automatically trigger an investigative process. We work to ensure the student is informed and has control in the process. Exceptions are when weapons, physical violence, a repeat offender, or children are involved. However, the complainant (victim/survivor) will continue to determine how involved in the process they wish to be.

All conduct reporting forms can be found on the Student Care & Conduct web page.

The Student Code of Conduct and explanation of conduct processes are available in the Student Handbook.

5N. Academic Integrity

One of the College’s Core Values is Excellence, and in order to achieve instructional Excellence, academic integrity must be upheld. Academic Integrity is the “commitment to five fundamental values: honesty, trust, fairness, respect, and responsibility. … these five values, plus the courage to act on them even in the face of adversity, are truly foundational to the academy” (The Fundamental Values of Academic Integrity, 2019).These values are especially important in how students represent their own learning, ideas, and work. Practicing academic integrity includes, but is not limited to, non-participation in the following behaviors: cheating, plagiarism, falsifying information, unauthorized collaboration, facilitating academic dishonesty, and violating program policies and procedures.

For additional information on academic integrity expectations, see the Student Code of Conduct. Violations may result in disciplinary action ranging from failure of the assignment to failure of the entire course. Acts of academic dishonesty, especially when sanctions are given, are reported and managed by the Academic Conduct Process. Repeated acts of academic dishonesty have more severe institutional consequences.

5O. Information Technology

To help prepare students to meet the technological challenges of living in an information-based society, a computer-literate faculty is essential to their college experience. To this end, all faculty are encouraged to integrate appropriate information technology into their classes and demonstrate the level of computer literacy expected of their students. All courses will have a corresponding online presence through the course learning management site. For technical support, faculty and students may contact the

5P. Final Examinations

Final examinations will be given during Finals Week as scheduled. Exceptions require the consent of the department chair. Final exams (except unit tests and lab tests) may not be given during the week immediately preceding finals week except in courses shorter than 16 weeks.

5Q. Concluding a Course

At the conclusion of a course faculty are expected to take the following steps:

• Encourage students to complete end-of-semester evaluations prior to the last day of class, as student evaluations will be reviewed as part of the Faculty Evaluation.
• Return books, AV equipment, keys, and other materials as applicable.
• Submit final grades by deadline.
• Submit outcomes and assessment information to their department by deadline, as applicable.

5R. Assigning Final Grades

Refer to INST 080 - Faculty Submission of Grades in the CWI Policies and Procedures Manual.

For initiated grade appeals and incomplete grade contracts, student records must be kept until the final or updated grade is posted.

5S. Grading Policies

Refer to and Student Handbook Grade Appeal Policy.

5T. Field Trips

Faculty should contact their direct supervisor for approval of field trips or other college-sponsored trips, and to make transportation arrangements. When possible, trips should be scheduled so that students will not be absent from other classes.

Field trips are defined as being an activity that is an integral part of classroom instruction. Field trips that require students to miss classes should be kept to a minimum. Absences from classes for field trips must be approved in advance by the direct supervisor. Students will assume responsibility for making up all work missed and will not be penalized for these approved absences.

Vehicle usage for field trip travel must conform to the OP 090 - Transportation Policy in the CWI Policies and Procedures Manual.

5U. Faculty Absences, Canceled Classes, Substitute Instructors

Refer to INST 130 Substitute Coverage and Pay in the CWI Policies and Procedures Manual.

5V. Guest Lecturers

If a guest lecturer is invited on campus, the instructor is responsible to coordinate instructional materials and equipment.

5W. Emergency Closure of Campus

Refer to OP 110 - Campus Closure Policy in the CWI Policies and Procedures Manual.