To state CWI’S open admissions policy for persons wishing to attend CWI and to provide guidelines for CWI’S application process.
Applies to all persons wishing to attend CWI either as a degree-seeking student or non-degree seeking student.
Full Admission: When an applicant submits all admission materials and high school documentation showing graduation or its equivalent, or a college transcript showing Associate degree or higher has been conferred.
Conditional Status: When an applicant has been using in progress high school information from the State of Idaho Direct Admissions application. Once One Stop Student Services reviews an official transcript with final grades, the student will be assigned a final admission status. Admission under conditional status may remain in effect for no longer than one semester. Students will not be able to register for subsequent semesters until they submit an official transcript showing graduation or its equivalent.
CWI welcomes anyone seeking its educations benefits and services. In fulfilling this goal, CWI is an open admission institution. Any applicant who has received a high school diploma or its equivalent is eligible for admission to CWI. CWI publishes admission guidelines and procedures for its various programs of study and services in its institutional catalog. This information is also made available on CWI’s website.
Individuals seeking admission to CWI are encouraged to apply online at cwi.edu/apply; however, a paper application will also be accepted by email at onestop@cwi.edu.
Applicants are encouraged to provide a Social Security Number (SSN) at the time of application. Though not required for admission, a SSN is required for applicants applying for federal financial aid. Moreover, the SSN helps CWI identify students thereby avoiding the creation of a duplicate record.
Notice: The falsification, omission, or willful concealment by an applicant of any information requested, whether on application forms or other required documents, is grounds for denial of admission or dismissal from CWI.
All application materials must be submitted prior to the admission deadline. Please refer to the Academic Calendar for more details. Applicants can check their admission status by logging into their account.
To be eligible for admission applicants must:
Students who are unable to provide a high school transcript are encouraged to email onestop@cwi.edu with the subject line “High School Transcript Exception” describing the issue. A staff member from One Stop Student Services will follow-up.
International applicants must submit additional materials as noted on the International Student website and meet the International Admission Deadline as noted in the Academic Calendar.
Degree-seeking applicants who will be younger than eighteen (18) on January 1 for the Fall Semester, June 1 for the Spring Semester, or October 1 for the Summer Semester must:
Students under sixteen (16) must submit a letter from a parent or guardian describing the request for an exception to CWI’s admission requirements. Admission for students under sixteen (16) will be considered on a case-by-case basis.
Non-degree seeking applicants are permitted to take coursework but are not eligible for financial aid. Applicants may take courses as non-matriculated students by submitting the following:
NOTE: Non-degree seeking students taking courses:
All applicants with a current address and email will receive an admission letter and admission email. International Students will receive admission information from One Stop Student Services and the I-20 Form from the Designated School Official. Admission to CWI does not guarantee admission to programs with additional requirements. Please refer to the Career and Technical Education policy for information on programs which require an additional admission process.
Once admitted, a student can update start term information by submitting a Major Change Form to One Stop Student Services.
Admitted students with no registration activity are valid for no more than two (2) semesters. At that time, a Returning Student Application must be completed to update records and reactivate a student account. Once admitted, a student is assigned a permanent student identification number.
To establish guidelines regarding student political activities on CWI’s campus.
Applies to all CWI students
CWI students: individuals enrolled in any capacity as a student at CWI.
Political activities: actions that endorse or oppose a political candidate, a political party, or a political action committee (PAC); taking a position on an issue for the purpose of assisting or opposing a political candidate or political party in a campaign; or otherwise supporting a candidate, political party, or PAC.
CWI respects the rights of its students as citizens to engage in local, state and national politics. However, because CWI is a public entity, and to ensure the orderly operations of the College, CWI’s students must observe the following guidelines regarding political activity. Further, students may not engage in political activity which is disruptive or interferes with CWI’s educational mission. This policy is not intended to prohibit CWI students from exercising their freedom of speech or political association.
To officially recognize the Associated Students of the Ä¢¹½ÊÓƵÍø (ASCWI) as the duly elected body representing the students of the Ä¢¹½ÊÓƵÍø, to provide for the creation of subordinate entities, to define the relationship between ASCWI and the administration of the College.
Applies to all students and administrative employees of the College, as well as to all student-formed clubs and organizations seeking or holding recognition of the college. Nothing in this policy shall infringe upon the rights of the faculty, nor upon the College administration, except in areas where either group interacts with ASCWI or their associated entities.
ASCWI: The Associated Students of the Ä¢¹½ÊÓƵÍø. An elected body consisting of an executive branch, a senate, and any associated committees, boards, groups, and other entities created to execute the functions of governance.
Ä¢¹½ÊÓƵÍø: Refers to the College as a whole, or any office, department, or group therein. May also be referred to as CWI or the College.
Dean of Students: The Dean of Students refers to the CWI employee holding the title of Dean of Students and his or her designee.
Election: The process by which the enrolled students of the College are allowed to vote for the members of the executive team, the senate, and any referenda which may be put to the student body for approval or rejection.
Student Body: All students enrolled in any degree, certificate, or training program with an expected duration of more than 60 calendar days and who are not solely enrolled in designated Dual Credit courses.
Student Club or Organization: Any group of students who have met the criteria established by ASCWI, have completed the required application process, and have been approved for recognition by the senate.
Voters: The subset of the Student Body which meet the criteria established by ASCWI for eligibility to vote in elections.
The College recognizes ASCWI as the duly elected representative government and the voice of the student body in decision-making process. ASCWI shall conduct itself in accordance with applicable laws and regulations, as well as any established policies and procedures set forth by the College, though the Dean of Students or their designee. ASCWI shall also be subject to the following guidelines;
STANDARDS FOR ELECTED AND APPOINTED POSITIONS
All elected positions (including elected positions filled by appointment due to vacancy) within ASCWI shall be subject to the following requirements:
The elected officers of ASCWI may make appointments, as necessary and appropriate, subject to reasonable limitations, as determined by the College.
RECOGNITION OF STUDENT CLUBS AND ORGANIZATIONS
ASCWI shall be the sole recognition body for Student Clubs and Organizations. It shall develop standards for the formation of, and a process for the recognition of, Student Clubs and Organizations.
ELECTIONS
Elections must be held once each academic year, in the spring semester. ASCWI may determine the method of holding election, provided that:
FUNDING
The College shall provide funds to ASCWI for the purposes of maintaining general operations and providing for the support and engagement of the student body. These funds are subject to annual audit and may only be utilized in accordance with local, state, and federal laws, as well as CWI procurement policies.
ASCWI shall establish procedures for the use and disbursement of funds, which will require, at a minimum, that established procurement policies are followed and that a signature for each expense be obtained by the ASCWI president, or designee, and the designated advisor of ASCWI. The signature of the head of Student Engagement, the Dean of Students, the AVP of Enrollment and Student Services, the Provost, or the President may be required, depending on the nature and/or amount to be spent, in accordance with established procurement policies and procedures.
ASCWI may solicit additional funds through donations, fundraising activities, and funds provided by students directly through a student fee.
ASCWI is required to create and maintain an independent board, committee, or commission for the purpose of preparing an annual budget. This budget must be approved by the executive, ratified by the senate, and approved by the Dean of Students prior to the last day of final examinations of the Spring Semester, prior to the fiscal year beginning on July 1st of each year.
To provide guidelines regarding student attendance.
Applies to all students enrolled in classes at CWI.
CWI recognizes that regular attendance is the student’s responsibility. Regular attendance and active participation not only contribute to a student's academic success but may have a significant impact on eligibility to receive federal financial aid and/or Veteran Affairs (VA) educational benefits.
Beginning of the Course
Instructors are required to verify attendance by the drop/refund deadline (census date) for the course. Refer to the for specific dates based on course start date and length. To avoid being administratively dropped from a class, a student must establish a record of attendance and participation by the course census date.
A record of attendance is established by students doing any one of the following (20 U.S.C. § 1070g, 1091b; 34 CFR 668.22 and 600.2)
Academic engagement: Active participation by a student in an instructional activity related to the student's course of study that—
The Registrar shall monitor the attendance verification process, and, as reported by instructors, shall administratively drop students by the census date of the course when attendance cannot be verified.
If the student’s attendance is verified by the course census date, the student will not be administratively dropped for nonattendance. If a student stops attending after attendance has been verified, the instructor should address the attendance concerns with the student. The instructor may also submit a Care Report to request an advising referral.
Individuals not enrolled in a particular class may not attend sessions of that class.
End of the Course
Instructors are required to enter the last date of attendance at the end of the semester when submitting any of the following failing/incomplete grades:
A grade of X – Fail (stopped attending) will be administratively assigned by the Registrar based on the last date of attendance reported by the instructor for any F – Fail grades where the student stopped attending before the end of the course.
Attendance Policy Related to Grades
The instructor has the responsibility to determine the attendance guidelines that best promote learning in a particular course. On or before the first meeting of each class, the instructor is expected to articulate and inform students in writing via a course syllabus about specific class attendance requirements. In general, instructors should exercise fair and consistent standards in determining when to excuse an absence and/or when to provide opportunities to make up for missed exams and assessments. An excused absence or make up opportunity must be provided to students who miss class to observe a recognized religious day, to fulfill a civic responsibility (e.g., jury duty or military service), or to represent the Ä¢¹½ÊÓƵÍø in an official capacity (e.g., Speech & Debate Tournament in which you are competing).
To communicate the expectations that CWI has of its students and to educate and guide students in understanding their responsibility for appropriate behavior and respect for others in the CWI community.
Applies to all students of CWI.
CWI strives to provide the best possible learning environment for all of its students. CWI upholds shared values of academic excellence, trust, fairness, respect and responsibility as the foundation for a successful academic environment. In pursuit of these values, students attending CWI are responsible for adhering to CWI’s Student Code of Conduct, CWI policies and all applicable local, state and federal laws. Further, students are responsible for observing campus rules and regulations and helping to maintain appropriate conditions in the classroom, on CWI’s campus, and in the community. A student's registration obligates him/her to comply with the policies of CWI and its Student Code of Conduct.
Each student is responsible for being familiar with CWI’s policies and its Student Code of Conduct. Students can access the Student Code of Conduct in the student handbook. Hard copies of the Student Code of Conduct are available from Student Services.
To provide for the implementation of a financial aid program for eligible students at CWI.
Applies to all students at CWI who may be eligible for financial aid
The College seeks to offer a broad range of financial aid to its students in order to assist students in financial need, to encourage and improve academic standing and performance, and to diversify the campus and ensure equal opportunity. The College shall fully inform students about opportunities for financial assistance to attend college, and shall facilitate their use of those opportunities. Grants and scholarships will be encouraged over student loans. The Director of Financial Aid is designated by federal definition as the institutional compliance officer for financial aid.
All financial aid awards will adhere to the guidelines, procedure, and standards issued by the funding agencies, and will incorporate federal, state, and other applicable regulatory requirements.
To provide for the implementation of an identity theft prevention program to detect, prevent and mitigate student identity theft.
Applies to all CWI employees, students, contractors and other persons or entities who have access to personal identifying information and/or covered accounts.
Covered account: All student accounts administered by CWI.
Identity theft: Fraud committed or attempted using identifying information of another person without authority.
Personal identifying information: Any name or number that may be used alone or in conjunction with other information to identify a specific person, including an individual’s name, address, date of birth, Social Security number, driver’s license number, passport number, tax identification number, student identification number or banking account information.
Red flag: a pattern, practice or specific activity that indicates the possible existence of identity theft.
As a creditor of its students, CWI is required to provide for the identification and detection of and response to red flags which could indicate student identity theft. Accordingly, the President shall develop an Identity Theft Prevention Program (ITPP) to control reasonably foreseeable risks to students from identify theft. Such a program will assist CWI in (1) identifying relevant red flags for new and existing covered accounts; (2) detecting new red flags; and (3) responding appropriately to any red flags that are detected.
CWI’s ITPP shall include procedures to address the following:
To establish guidelines for the acceptance of credit from other colleges and universities.
Applies to all students seeking to transfer credits to CWI from other colleges and universities.
Ä¢¹½ÊÓƵÍø relies on the following accrediting associations’ standards to evaluate and accept academic college-level credits and grades earned by transfer students:
CWI’s Provost shall oversee the establishment of transfer policies and transfer articulation agreements with colleges and universities. The Registrar’s Office shall determine transfer course equivalencies according to CWI’s procedures and as directed by instructional leadership. As the receiving institution, CWI shall determine the transferability of credits earned from other educational institutions or organizations.
To provide for open enrollment for students admitted to CWI.
Applies to all students admitted to CWI as degree-seeking student or non-degree seeking student.
All courses, course sections, and classes at CWI are open for enrollment to any person who has been admitted to CWI. Enrollment may, however, be subject to any priority system which has been established. Enrollment may also be limited to students meeting prerequisites and co-requisites, or due to other practical considerations such as exemptions set out in statute or regulation.
To establish guidelines for maintaining the confidentiality of student education records and defining student rights related to educational records under federal law.
Applies to all students who are or have been in attendance/enrolled in any program at CWI.
Directory Information: Information contained in an education record that would not generally be considered harmful or an invasion of privacy if disclosed.
Education Records: Those records directly related to a student and maintained by CWI or by a party acting for CWI.
Eligible Student: A student who has reached the age of eighteen (18) or is attending a postsecondary institution.
In Attendance/Enrolled Student: A student who is officially enrolled in at least one (1) course as of the census date of the course.
Legitimate Educational Interest: When a school official needs to access/review an education record in order to fulfill their responsibilities for CWI. Any school official who needs information about a student in the course of performing instructional, supervisory, advisory, or administrative duties for CWI has a legitimate educational interest.
School Official: A person employed by CWI in an administrative, supervisory, counseling, faculty, or support staff position; a person or company with whom CWI has contracted as its agent to provide a service instead of using CWI employees or officials (such as an attorney, auditor, external evaluator, medical service provider, law enforcement or security personnel, or collection agent); a person serving on the CWI Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks.
CWI shall follow all applicable state and federal laws, rules, and regulations that apply to student records. CWI shall implement procedures that ensure that student records cannot be accessed, modified, or released by any person not authorized to do so. Eligible students may access education records maintained by CWI.
The Family Educational Rights and Privacy Act of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99) (“FERPA”), also known as the Buckley Amendment, is a federal law which states (a) that a written institutional policy regarding the privacy of student education records must be established and (b) that a statement of adopted procedures covering the privacy rights of students be made available. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education and provides that the institution will maintain the confidentiality of student education records.
FERPA affords eligible students certain rights regarding their educational records. These rights include:
CWI may disclose, without consent, directory information. Eligible students may request that the school not disclose directory information about them by submitting a written request to the Registrar.
Directory Information is defined by CWI as the following:
Information that cannot be released without a student’s written consent includes the following:
CWI shall notify enrolled students annually regarding their rights to privacy and confidentiality under FERPA. CWI shall use the catalog, website, direct email notifications and other methods of communication that are reasonably likely to inform students of their rights.
During a health or safety emergency, FERPA permits CWI school officials to disclose education records without a student’s written consent. When possible, CWI will only disclose designated directory information. However, when necessary to protect the health or safety of students or other individuals, CWI may provide more specific information to appropriate parties such as law enforcement officials, public health officials, and trained medical personnel. A school official may release education records in sufficient time for appropriate parties to act to keep individuals from harm or injury.
This exception is limited to the period of the emergency and generally does not allow for a blanket release of personally identifiable information from a student's education records. In addition, FERPA permits CWI to disclose information from education records to parents if a health or safety emergency involves their son or daughter. See 34 CFR § 99.31(a)(10) and § 99.36.
Each office of CWI that maintains educational records must include within each student’s file, for as long as the file is maintained: (i) a record of all third parties who have requested or received personally identifiable information from a student’s educational record pursuant to FERPA; and (ii) the legitimate interest of the party in requesting or obtaining the information.
The CWI Registrar’s Office follows State of Idaho Records Retention Schedules for Higher Education.
To establish oversight for tuition and fees charged to credit students.
Applies to all tuition and fees charged to credit students at CWI.
Special Fees: Charges in addition to Tuition and Fees used to cover specific needs in addition to those costs require for a traditional lecture course. There are a variety of Special Fees that are further defined in this policy.
IncludEd Fees: Charges applied to an individual course to provide instructional materials for that course. These fees can be paid by Federal Financial Aid and ensure access to instructional materials at the beginning of the session for each student. These fees replace the need to purchase materials separately.
Tuition and Fees: The cost per credit for the offering of a general unit of instruction as outlined in Idaho Code 33-2110.
Special Instruction and Service Fees: Charges applied to all credit courses.
Special Course Fees (SCFs): These fees offset unique costs beyond a traditional college lecture class and are limited to the approved justifications for SCFs as noted in the Tuition and Fees Policy (STU 100). Some SFCs allow students to opt out of payment as noted in this policy.
This policy outlines the guidance under which tuition rates and fees shall be established by CWI. In conjunction with CWI’S STU 110 Residency Policy, this policy further sets forth guidelines for establishing residency for purposes of charging student tuition. Tuition Waivers, Refunds, and Veteran’s Benefits are further addressed.
The President shall bring to the Board of Trustees an action to establish tuition charges for the following academic year. The President shall establish procedures regarding collection, waiver, and refunds of tuition. Credit-based tuition and all fees are approved annually by the Board of Trustees. The approved amounts will be published on cwi.edu.
District residents who are sixty (60) years of age or older will qualify for reduced “senior citizen” tuition at CWI. The tuition rate for senior citizens for credit classes will be a discounted rate of fifty percent (50%) per credit hour. Costs for materials, books, and special fees will be charged at full price.
Because non-credit classes are self-supporting, full fees for classes and materials must be charged to all persons enrolled regardless of the age of the student.
CWI will match Idaho public universities’ and colleges’ tuition benefits provided to their employees subject to a reciprocity agreement between parties.
Special fees must be paid by the employee by the due date for the term in which the student is enrolled and are not included in the tuition benefit. The cost to the employee will be ten percent (10%) of the tuition and fees plus a twenty (20) dollar nonrefundable registration fee per semester.
This policy does not apply to any non-credit or continuing education program or class. For information on this benefit and the procedures related thereto, see the Human Resources Department. Any exceptions to this policy or the procedure must be approved in advance by the Executive Director of Human Resources.
In accordance with the Idaho Statue Title 33, Chapter 21 part 33-2110, the Ä¢¹½ÊÓƵÍø applies special fees to courses and programs where approved.
IncludEd Fees:
IncludEd Fees are applied to a course when the College has negotiated a reduced price for instructional materials and can confirm access to those materials at the beginning of class for each student.
Special Instruction and Service Fees (SISFs):
SISFs are fees paid by all students each semester in which they register in a credit course. This fee may be charged on a per credit hour bases or as a flat fee per student based on enrollment. SISF fees are presented to the Board of Trustees annually for approval along with resident and non-resident tuition.
Special Course Fees (SCFs):
SCFs are attached to a specific course to cover the added expenses of that course for the following reasons:
Special Course Fees are limited to expenses that require $25 or more per student. Fees will be set in $5 increments.
Submissions for all Special Fees follow a procedure that allows time for departments, admission, and the Board to review, as well as time for the fees to be incorporated into both the financial aid process and the schedule of classes for the subsequent academic year. A complete list of fees is published on the Tuition and Fees page of cwi.edu which is updated annually.
To comply with the Veterans Benefits and Transition Act of 2018 the Ä¢¹½ÊÓƵÍø allows GI Bill® and VR&E beneficiaries (Chapter 33 and Chapter 31 of the GI Bill®) to attend a course of education or training for up to 90 days from the date the beneficiary provides a certificate of eligibility, or a valid VA Form 28-1905 and a Request for Certification form, provided that the beneficiary has remaining eligibility.
Additionally, the Ä¢¹½ÊÓƵÍø will not impose a penalty or require the beneficiary to borrow additional funds to cover tuition and fees due to late payments from the Department of Veteran Affairs (VA). If the beneficiary is at less than the 100% benefit level, they are responsible for their portion of the due tuition and fees (amount not covered by the VA) as outlined in the Academic Calendar.
Application for a refund must be in writing and filed with One Stop Student Services within 10 days of the date of withdrawal and must be accompanied by a copy of the processed withdrawal slip which will establish the date for refund purposes. In the event there is financial aid involved or other third-party funding sources, students will not receive any refund money until the third party is paid in full.
If payment was made by credit card and a credit balance arises, credit will first be returned to the credit card account, up to the amount paid on the credit card before any excess is returned by check.
This policy outlines the process by which tuition rates are charged to students based on residency. It further sets forth guidelines for establishing residency for purposes of student tuition.
Residency determination applies to all credit based tuition and fees charged to students at CWI.
Domicile: An individual’s true, fixed and permanent home and place of habitation. It is the place where the student intends to remain, and to which he/she expects to return when he/she leaves without intending to establish a new domicile elsewhere.
Community College District: Type of a special-purpose district. Each district consists of part(s) of a state and operates the public community college system in its district.
Continuously resided: Physical presence in the State of Idaho for twelve (12) consecutive months without being absent from Idaho for more than a total of thirty (30) days during the twelve (12) months. Absence from the state for normal vacations, family travel, work assignments, short-term military training, and similar occasions totaling not more than thirty (30) days during the twelve (12) month qualifying period, in and of itself, will not be regarded as negating the continuous residence of the individual.
Support: Financial support given to the student during the twelve (12) months preceding the opening date of the term for which resident status is requested. Any student who receives fifty percent (50%) or more of his/her support may demonstrate this by showing that he/she is claimed as a dependent by a parent or legal guardian for income tax purposes or that a parent or legal guardian provides fifty percent (50%) or more of the cost of attending an institution according to the CWI Financial Aid Office or that other similar evidence exists of parental support.
Armed Forces: United States Army, Navy, Air Force, Marine Corps, and Coast Guard; it only includes Idaho Guard and Reserves.
Residency determination for tuition purposes is governed by guidelines adopted by CWI and Idaho Code §§ 33- 2110B.
Based on information provided by the applicant in the Application for Admission, CWI Student Services shall make an initial determination concerning the student’s residency status for tuition purposes (e.g. Idaho/out-of-state, indistrict/out-of-district). If residency information is missing or incomplete, the student status will default to nonresident, and the tuition will default to out-of-state. The student’s residency status remains unchanged unless the student submits a Residency Redetermination Form with the required documentation to Student Accounts on or before the tenth day of instruction for the fall and spring semesters and the fifth day of instruction for summer semester, and a determination is made based on the evidence supplied. Qualifications for residency must be met prior to the opening day of the semester for which reclassification is sought.
In general, a student enrolling at CWI shall not be deemed a resident of the community college district, of a county, or of the State of Idaho, unless the student has established domicile within said district, county, or the state, for at least twelve months continuously prior to the beginning of the term for which the student enrolls.
Students who enroll at CWI may qualify for Idaho residency, for tuition purposes, under one or more of the following criteria (documented proof will be required):
The following nonresident students do not qualify as a resident student for tuition purposes:
Once a student is determined to be a resident of the State of Idaho, a further determination is made on district residency. District residency is based on the county of residence. Residents of Ada, Bonneville, Canyon, Jerome, Twin Falls and Kootenai County pay in-district tuition and fees. Students whose permanent residence is in Idaho but outside of Ada, Bonneville, Canyon, Jerome, Twin Falls and Kootenai counties are charged out of district fees of up to $500 per semester in addition to in-district tuition and fees. Idaho counties without a community college district pay the student’s out of-district fees not to exceed five hundred dollars ($500) each semester for a two (2) semester year for a fulltime student, up to a maximum of three thousand dollars ($3,000) lifetime liability, provided the student completes and submits to the CWI Student Accounts department the Certificate of Residency form and residency can be verified by the county of residence. If residency is verified by the county, the student is responsible for paying in-district tuition and fees and the balance, if any, of the out of district fees above the maximum liability of the county of his/her residence. If verification is not received from the student’s county of residence the student is responsible for out of district tuition and fees. Idaho out-of-district students will complete a new Certificate of Residency form each academic year and submit the form to the county in which they reside.
Students who enroll at CWI may qualify for district residency, for tuition purposes, under one or more of the following criteria (documented proof will be required):
Establishment of a new domicile in Idaho by a student who formerly domiciled in another state has occurred if the student is physically present in Idaho primarily for purposes other than education and can show satisfactory proof there is not a present intention to relocate outside of the State of Idaho.
A student can prove establishment of domicile for purposes other than education if any of the following were completed for at least twelve (12) months prior to the term the student tries to become a resident student:
The following, if done for at least twelve (12) months before the term in which the student proposes to enroll as a resident student, lend support to domiciliary intent and the absence of which indicates a lack of domiciliary intent. By themselves, the following do not constitute sufficient evidence of the establishment and maintenance of a domicile in Idaho for purposes other than educational purposes:
If the student is not satisfied with the decision made by Student Accounts, he/she can appeal to the Assistant Vice President of Enrollment and Student Services. All appeals must be submitted (or postmarked), in writing and accompanied by all required documentation, within ten (10) calendar days after the date of notification of residency decision that is being appealed. Failure to comply shall constitute a waiver of all claims to reclassification for the applicable term.
CWI reserves the right to audit students at any time with regard to eligibility for Idaho or district resident status and to reclassify students who are registered under an improper classification. Residency classification or reclassification based upon materially erroneous, false or misleading statements or omissions by or in support of the applicant shall be set aside retroactively upon the discovery of the erroneous nature of such statements. Any student having paid less than required to CWI because of an erroneous classification or reclassification that is subsequently set aside, shall repay any and all amounts not properly paid because of the erroneous classification or reclassification. If a student concealed information or furnished false or misleading information and was classified incorrectly as a result, he or she will also be subject to appropriate disciplinary and/or legal action.
It shall be the responsibility of the student to notify CWI of possible changes in residency and to furnish all requested documentation in a timely fashion. Students may request a review of their residency status by submitting the Residency Redetermination form and all required documentation to Student Accounts on or before the 10th day of instruction in the fall and spring semesters and the fifth (5th) day of instruction for summer semester. The student shall describe in detail the reasons why the original residency determination is believed to be erroneous. The burden of proof in requesting a change in residency status rests with the student. Within thirty (30) days following the receipt of the student’s Residency Redetermination form, Student Accounts shall issue a decision and notify the student in writing. Students are responsible for paying the tuition and fees owed on their accounts by the established due date. Resident tuition rates shall be effective for the semester in which a student is reclassified to resident status. If residency (Idaho and/or district) is granted after payment was received, the difference will be refunded within a reasonable time to the student.
In accordance with federal regulations, 34 C.F.R. § 668.18 and the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU), CWI will promptly readmit members of the uniformed services who seek readmission to a program that was interrupted due to a uniformed service obligation.
Applies to any CWI student who cannot attend school due to “military service” as defined below
Military service – Voluntary or involuntary service in the armed forces, including service by a member of the National Guard or Reserve on active duty, active duty for training, or full-time National Guard duty under federal authority, for a period of more than thirty (30) consecutive days under a call or order to active duty of more than thirty (30) consecutive days. This does not include National Guard service under state authority. (Military service is equivalent to “services in the uniformed services” as defined at 34 CFR 668.18.)
Service member – Someone who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services.
Appropriate officer – A warrant, commissioned, or noncommissioned officer authorized to give notice by the military service concerned.
Armed Forces – The U.S. Army, Navy Air Force, Marine Corps, Space Force, and Coast Guard.
Active duty – Full-time duty in the active military service of the United States. Active duty includes full-time training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school by law or by the Secretary of the military department concerned. Active duty does not include full-time National Guard or Air National Guard duty.
CWI will promptly readmit a service member with the same academic status they had when last attending the College or accepted for admission to the school. This requirement applies to any student who cannot attend school due to military service.
This policy shall apply to:
A student is eligible for readmission under this policy if, during an absence, the student performs military services voluntary or involuntary, in the Armed Forces, including the National Guard or Reserve, active duty, active duty for training or full-time National Guard (under federal authority). The cumulative length of all absences for uniformed service (service time only) must not exceed five (5) years.
The student must notify CWI of their military service and intention to return to the College as follows:
Notification of military service – The student (or an appropriate officer of the armed forces or official of the Department of Defense) must give oral or written notice of such service to the CWI Veterans and Military Family Services as far in advance as is reasonable under the circumstances. This notice does not have to indicate whether the student intends to return to CWI and may not be subject to any rule of timeliness. (Timeliness must be determined by the facts in each case.) Alternatively, at the time of readmission, the student may submit an attestation of military service that necessitated his absence from CWI. No notice is required if precluded by military necessity, such as service in operations that are classified or would be compromised by such notice.
Notification of intent to return to CWI – The student must also give oral or written notice of an intent to return to CWI within three years after the completion of the period of service. A student who is hospitalized or convalescing due to an illness or injury incurred or aggravated during the performance of service must notify CWI within two years after the end of the period needed for recovery from the illness or injury. A student who fails to apply for readmission within these periods does not automatically forfeit eligibility for readmission but is subject to the school’s established general practices.
A returning student must be charged the same tuition and fees in effect during the last academic year the student attended unless veterans’ education benefits or other service member education benefits will pay the amount in excess. For subsequent academic years, the returning student may not be charged tuition and fees more than what other students in the program are charged.
CWI will promptly readmit the student into the next class or classes in the program beginning after they provide notice of intent to reenroll, unless they request a later date or unusual circumstances require CWI to admit them later.
CWI will admit the student with the same academic status, which means:
The cumulative length of the absence and of all previous absences from the school for military service may not exceed five (5) years. Only the time the student spends performing service is counted.
If CWI determines that a returning student is not prepared to resume the program or is unable to complete the program, the College must make reasonable efforts to enable the student to resume or complete the program at no additional cost to the student. If such efforts are unsuccessful or place an undue hardship on CWI, the College is not required to readmit the student.
In accordance with federal regulations, 34 C.F.R. § 668.14.(b)(22), CWI will avoid unethical behavior when engaging in securing enrollments or awarding financial aid for current and prospective students.
Applies to any CWI employee, entity, or agent engaged in any student recruitment or admission activity, or in making decisions regarding the awarding of Title IV financial aid.
Service member — Someone who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services.
Commission, bonus, or other incentive payment – A sum of money or something of value, other than fixed salary or wages, paid to or given to a person or an entity for services rendered.
Securing enrollments or the awarding of financial aid – Activities that a person or entity engages in at any point in time through completion of an educational program for the purpose of the admission or matriculation of students for any period of time or the awarding of financial aid to students.
CWI employees will:
CWI employees will not:
To provide for the development and adoption of an academic calendar for CWI.
Applies to all CWI faculty, staff, and students.
Academic Calendar Year: The academic year is defined by three (3) semesters – fall, spring, and summer, that begin in August and end in July.
Official Academic Calendar: The published calendar noted in the current CWI Catalog.
Working Academic Calendar: The approved calendar for the year following the current publication of the CWI Catalog.
It is the policy of CWI to develop and maintain a two-year academic calendar for CWI in accordance with the guidelines set forth below.
To establish a formal team and uniform process for the evaluation of and response to Reports of Students exhibiting concerning behaviors or experiencing exceptional circumstances which do not meet the criteria for evaluation by the Threat Assessment Team.
Applies to all students and employees of the College.
Best Practices: Specific processes, procedures, steps, resources, training, or other actions or activities recommended by the Secretary of Health and Human Services, as described in Section 1404 of the Consolidated Appropriations Act of 2023.
BIG Act: The name commonly used to refer to Section 1404 of the Consolidated Appropriations Act of 2023, referencing the original title of the Behavioral Intervention Guidelines Act, upon which Section 1404 was based.
CARE Team: A designated standing committee, comprised of employees from specific areas, as defined by best practices, tasked with evaluating all Reports of Students exhibiting concerning behaviors or otherwise of concern to the college which do not immediately meet the criteria for Threat Assessment.
Report: Reports are generally submitted using the CARE and Concern Report form however the CARE team may also evaluate Reports received through other means, including security reports, misconduct reports, and referrals or reports received by other departments which are forwarded to the CARE team for review.
Student: Any person enrolled in any credit-bearing or non-credit-bearing course or program through the College.
The Ä¢¹½ÊÓƵÍø will maintain a standing CARE Team for the purpose of evaluating Reports of students who are exhibiting concerning behaviors, experiencing exceptional circumstances, or are otherwise of concern and coordinating an appropriate institutional response, using Best Practices.
The College will establish and maintain a CARE Team to review Reports of concerning student behavior and to coordinate institutional responses to these Reports, in accordance with Best Practices. The CARE Team will be responsible for ensuring that related College procedures and standard practices comply with the BIG Act and Best Practices, including developing and implementing Reporting measures, coordinating trainings, identifying groups needing training, and recommending training as needed, in accordance with the BIG Act and Best Practices.
Members of the CARE Team will complete required training based on Best Practices as appropriate based on the nature of their work and role in the CARE Team. If Best Practices indicate the need for a broader training for some or all Students or employees, the CARE Team will be responsible for selecting and implementing such training.
The CARE Team will meet at least bi-weekly, and more frequently as warranted, to ensure that Reports are addressed in an appropriate timeframe. A set meeting schedule will be selected by the CARE Team and may be modified as needed. The Chair of the CARE Team may call ad hoc meetings as needed to address emergent Reports.
The work of the CARE Team is not intended to replace, deter, or otherwise negatively affect the Threat Assessment process detailed in the OP 060 – Security policy, and all Reports meeting the criteria for Threat Assessment will be immediately referred to Campus Safety & Security. In cases where a situation escalates to a point of meeting the criteria for Threat Assessment, a referral will be made, and other coordinated support will be suspended pending the conclusion of the Threat Assessment process.
Reports referred to the CARE Team will be reviewed on a case-by-case basis. Once received, the CARE Team may refer a Report to a single office if it is within that offices’ sole purview, may coordinate support across multiple offices to achieve a satisfactory resolution, may forward a Report for review by the Threat Assessment Team, Student Conduct Process, or Title IX/Respectful Community prior to or concurrent with other actions, or may determine that no further action is necessary and either monitor or close the Report. The CARE Team will have primary responsibility for the resolution of Reports regarding Students referred to it, except in cases where Threat Assessment or Title IX proceedings are required.
The CARE Team will centrally maintain all Reports, documents collected, communications, and other information relating to each Report received and Student Referred. This information will be maintained in a secure format with access limited to members of the CARE Team. However, such Reports are subject to the Family Educational Rights and Privacy Act (“FERPA”) in addition to the Idaho Public Records Law, and a student requesting a Report shall be entitled to all Reports that pertain to that student. All information will be stored, maintained, shared, and disclosed in accordance with the CW 090 – Records Retention, STU 090 – Student Records and Confidentiality, and HR 090 – Personnel Records policies.